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CITY OF LAREDO ANNUAL BUDGET WORKSHOP M2004-W-03 CITY COUNCIL CHAMBERS 1110 HOUSTON STREET LAREDO, TEXAS 78040 AUGUST 10, 2004 5:30 P.M.
I. CALL TO ORDER
With a quorum present, Mayor Elizabeth G. Flores called the meeting to order. II. ROLL CALL
In attendance:
Elizabeth G. Flores, Mayor Alfredo Agredano, Council Member, District I John C. Galo, Council Member, District III Johnny Amaya, Mayor Pro Tem, District IV Johnny Rendon Council Member, District V Gene Belmares, Council Member, District VI Jose A. Valdez, Jr., Council Member, District VII Juan Ramirez, Council Member, District VIII Gustavo Guevara, Jr., City Secretary Larry Dovalina, City Manager Cynthia Collazo, Deputy City Manager Jaime Flores, City Attorney
Motion to excuse Cm. Garcia
Moved: Cm. Galo Second: Cm. Amaya For: 7 Against: 0 Abstain: 0
III. PLEDGE OF ALLEGIANCE
Mayor Flores led in the Pledge of Allegiance.
IV. COMMUNICATIONS
None.
V. DISCUSSION AND POSSIBLE ACTION REGARDING THE PROPOSED FISCAL YEAR 2004-2005 ANNUAL BUDGET.
A. Introduction of the budget by City Manager Larry Dovalina, including budget process, vision and goals, debt service, financial policies and proposed personnel changes.
This item was discussed on August 9, 2004. B. Ad-valorem tax rate.
This item was discussed on August 9, 2004 C. Personnel issues, including proposed employee pay plan and employee health and benefits plan.
This item was discussed on August 9, 2004 D. Proposed General Fund highlights.
This item was discussed on August 9, 2004 E. Engineering/Public Works Department funding and operations, and status of construction projects.
This item was discussed on August 9, 2004 F. Bridge Department funding and operations.
This item was discussed on August 9, 2004 G. Fire Department funding and operations, including the Laredo International Fire and Law Enforcement Training Facility.
Fire Chief Sosa gave the following presentation:
Major Accomplishments Fiscal Year 2003-2004
Ground Breaking for Fire Station # 14 (Cielito Lindo) Ordered Fire Engine # 9 (Mines Rd.) In process of expanding the Airport Fire Station Ordered a new ambulance for Fire Station # 9 Ordered a new ambulance for Fire Station # 14
Significant Performance Measures
EMS Responses
FY01-02 FY02-03 FY03-04 FY04-05 Actual Actual Estimated Projected 15,575 15,419 15,650 15,884
Total Patients FY01-02 FY02-03 FY03-04 FY04-05 Actual Actual Estimated Projected 19,727 20,529 21,144 21,778
Fire Responses
FY01-02 FY02-03 FY03-04 FY04-05 Actual Actual Estimated Projected 9,837 10,949 11,315 12,100
Hazardous Materials Emergencies
FY01-02 FY02-03 FY03-04 FY04-05 Actual Actual Estimated Projected 15 10 7 4
Fire Inspections 02/03 03/04 04/05 Fire Inspections 3300 3320 3400 Fire Investigations 224 198 210 Plat/Plan Reviews 203 600 650 Revenue Generated $149,488 $165,800 $170,000
Laredo International Fire/Law Enforcement Training Center
Due to the Regulation and Standards set forth by the Texas Commission on Fire Protection and the Texas Commission on Fire Protection and the Texas Department of Health, an Instructor/Student ratio of (1:10) must be observed at all times.
To comply with these regulations the Fire Department must utilize both In-House and International Training Staff member to conduct mandatory yearly Continuing Education Classes in multiple fire service disciplines.
Revenues:
International Training (Fee Schedule) $100,000 College Revenue (Continuing Ed) $ 16,800 Fire Academy $ 76,820
Mandatory Continuing Education
Fire Suppression 24 Hours EMS 40 Hours Hazmat 20 Hours Fire Prevention 20 Hours ARFF 44 Hours Arson Inv. 20 Hours
Cadet Recruit Training: 1,917 Hours of Training
Progress Report for the International Training Facility
FY01-02 FY02-03 FY03-04 FY04-05 Actual Actual Estimated Projected 19,715.00 161,670.00 163,000 193,000
Training Facility Revenues Pending finalization of Cooperative Agreement with TEEXS
Training Impact Fees
The Training Center has helped the Laredo Fire Department in saving monies for the City by conducting our own training sessions.
ARFF live burns @ DFW: $ 22,035 ARFF CE Training @ DFW $ 16,500 Fire Suppression CE (20 hours) $ 42,875 Hazmat CE Training (28 hours) $ 6,250 Texas A & M Fire Academy $133,875
Total Saving cost $221,535
Progress Report for Fire & EMS Grants
FY02/03 03/04 04/05 Fire 157,000 1.2 million 1.2 Million EMS 18,194.00 18,784 15,062.25
Laredo Fire Department Personnel (Uniformed)
99/00 00/01 01/02 01/02 02/03 03/04 04/05 259 271 278 308 332 332 333
Laredo Fire Department Personnel (Civilians)
97/98 98/99 99/00 01/02 02/03 03/04 04/05 6 6 6 8 8 8 8
Major programs proposed for FY04-05
Completion of the Cielito Lindo Station # 14 Fire Station Activate Fire Engine # 14 Activate RQ # 14
H. Library Department funding and operations, including third party agencies.
Janice Weber, Librarian, gave the following presentation:
Five Star Customer Service
Smile Attitude Communication Enabled Knowledgeable Recognition – Morale Great Expectations
Program of Service
Children’s Services Adult Services Reference Services Outreach Services Technical Services Community Services Computer Networks Nonprofit Assistance Volunteer Services
Children’s Services
Program Attendance Juvenile Volumes
2001 Program Attendance 12,973 Juvenile Volumes 55,385
2002
Program Attendance 66,548 Juvenile Volumes 12,548
2003 Program Attendance 76,648 Juvenile Volumes 13,073
2004 Program Attendance 81,643 Juvenile Volumes 14,161
Children’s Services 2001 2002 2003 2004 Group Tours 41 52 48 41 Off-Site Visits 50 20 28 42 Sponsored Events 177 17 285 180
Total Library Materials
FY2001 FY2002 FY2003 FY2004
223,217 238,988 259,442 297,667
Total Cataloged Titles
Main SNB BPB Bkmbl 168,644 28,431 10,112 2,653
Adult Services
Program In-Service Training Databases Sponsored Events Computer Training
Reference Services
Databases Collection Development Electronic Books Educational Program Development Web Page Design and Maintenance
Public Computer Training
2001 2002 2003 2004
Software/Public 46 45 23 45 Attendance 236 245 280 150
Public Computer Users
2001 2002 2003 2004
65,907 79,755 84,499 84,456
Computer Network Services
2001 2002 2003 2004
Internet facilities 3 3 3 10 Public PCs 130 142 142 151 Staff PCs 54 54 54 54
Technical Services
Volumes Purchased 27,042 20,632 25,103 15,977 Volumes Processed 20,463 22,703 24,926 24,119
Bookmobile Volumes Checked Out
2001 2002 2003 2004
2,312 4,137 30,992 31,750
Bookmobile
Hours of Service
2001 2002 2003 2004
175 573 669 700
Volunteer Program
2001 2002 2003 2004
# Vol. 50,239 55,698 73,772 108,000 Savings $334,717 $383,759 $492,802 $723,929
Nonprofit Assistance
Online FC Search
78,000 Foundations 419,681 Searchable grants Updated on a weekly basis (Available ONLY at the Main Library) TAMIU Collaboration Public Access Channel – Promotional Videos for Nonprofits
Community Services
Home Bound HOST Program Clean Up Campaigns Toy Drive Homeless Assistance
I. Traffic Department funding and operations, including fleet management operations, and parking meters.
Roberto Murillo, Traffic Director, gave the following presentation:
Mission Statement
To provide safe and efficient movement of pedestrian and vehicular traffic and minimize risk of liability to the City.
Traffic Safety Department:
General Fund 101
FTE’s FY03-04 Proposed 2610 Traffic Administration 29.25 4.50 2611 Engineering 0 4.75 2612 Permits 0 3.00 2613 Signals 0 6.34 2614 Signs 0 5.83 2650 Street Lighting 0 0
Total 29.25 24.42
Traffic Safety Department
FTE’s FY03-04 FY04-05 Parking Meters Fund 251 2620 Parking Meters 24.75 24.75 2622 Markings 0 4.83 Total 24.75 29.58
Fleet Management 593 2810 Fleet Maintenance 43 43
Traffic Administration
Traffic Safety Department Major Maintenance Responsibilities:
247 Traffic Signals 120 School Flashing Beacons 850,000 Linear Feet Pavement Markings Over 30,000 Traffic Signs
Traffic Safety Department Other Major Responsibilities:
Oversee Speed Hump Installation Program Develop and implement traffic signal timing programs Conduct traffic signal and traffic sign studies Design and install new and upgraded traffic signals
Traffic Safety Department Other Major Responsibilities
Design and implement pavement markings and traffic sign plans Review road construction and subdivision plans Oversee the utility Coordination Committee
Major Projects FY03-04 Part I
New Traffic Signals
District Location Project Status I-III Cielito Lindo Blvd/US 83 70% III Market St/Seymour Ave. Completed II Saunders (US 59)/Paul Young 20% VI McPherson Road/Sterling Loop 25%
Traffic Signal Cabinet/Controller Upgrades
District Location Project Status
III Bartlett Ave./Corpus Christi – Mier-Lane Completed III Corpus Christi/Malinche Ave Completed IV Clark Blvd./ Arkansas to Cedar Completed III-IV Gustavus St./ Meadow-Semour-Cedar Completed III-IV Corpus Christi/Meadow-Seymour-Cedar 60% IV Springfield Ave./Clark-Gustavus 40%
Upgrades improve traffic flow, reduce traffic delays, and reduce maintenance cost.
Signal Timing Projects
District Location Project
IV Clark Blvd/Arkansas to Cedar Completed III Guadalupe-Chihuahua/Bartlett to Marcella Completed III Bartlett/Corpus Christi to Lane Completed
Traffic Studies
All 15 Traffic Volume Studies Completed All 4 Traffic Turning Movement Studies Completed All 4 Traffic Speed Studes Completed
Major Projects FY03-04
Other
All Citywide Residential Permit Parking Program All Speed Hump Installations – 9 Inquires, 2 Locations Studied and none qualified or installed. All Traffic Signal Mast Arm – Street name Sign Replacement Program (40 locations)
Major Projects
ITS – Intelligent Transpiration System
Currently in the process of developing the ITS Master Plan for the city of Laredo; Completed plan due January 2005.
ITS Deployment Plan Report in progress and due September 2004.
Significant Performance Measures
Traffic FY03-04
Location
Number of Emergency Traffic Signals Repaired 534 Number of Linear Feet (Streets) Striped 1,830,258 Number of Crosswalks and Railroad Crossings Striped 575 Number of Oversize/Overweight Permits Issued 6,600 Number of Emergency Traffic Signs Calls 542 Number of signal Preventive Maintenance orders completed 1,172 Number of Traffic Signs maintained 5,967
Street Lighting
Responsible for the operation and maintenance of street lights along IH 35 and sections of Loop 20 Responsible for maintenance and operation of other street lights not installed by AEP. Administered the installation and operation of over 9,500 street lights citywide. Trouble calls for street lights should be reported to the Traffic Safety Department.
Street Light Projects
Clark Blvd. (Spur 400) Del Mar Blvd. (Fenwick to McPherson Rd.) Laredo Meadow Housing Project Lyon Street (Meadow to Springfield) San Ignacio (Burnside to Scott) Jacaman Road (McPherson to Bartlett)
Parking (Parking Meter Fund)
Parking Meters Fund 251 2620 Parking Meters
Enforce all parking ordinances within the CBD. Install and maintain 1000 parking meters Operate and maintain Bridge I – Hamilton Pay to Park and Riverfront Parking Lots. Collect and process all parking meter and parking lot monies. Identify parking areas and provide for additional parking availability within the CBD.
Parking Lot Facilities Revenue
FY01-02 FY02-03 FY03-04 FY03-04 FY04-05 Actual Actual Budget Estimated Proposed $331,000 $526,800 $428,000 $550,000 $500,000
Estimate includes projected revenues for proposed parking lot located at Santa Maria and revenue losses due to closing of Bridge I parking lot.
Parking Fine Revenues
FY01-02 FY02-03 FY03-04 FY03-04 FY04-05 Actual Actual Budget Estimate Proposed $201,915 $228,002 $228,000 $236,074 $232,560
Parking Meter Collection
FY01-02 FY02-03 FY03-04 FY03-04 FY04-05 Actual Actual Budget Estimated Proposed $520,000 $574,779 $622,200 $590,000 $600,000
Oversize Permits Revenues
FY01-02 FY02-03 FY03-04 FY03-04 FY04-05 Actual Actual Budget Estimate Proposed $222,435 $158,821 $161,877 $145,000 $155,000
Overload Permits Revenues
FY01-02 FY02-03 FY03-04 FY03-04 FY04-05 Actual Actual Budget Estimate Proposed $185,540 $183,616 $195,765 $165,000 $165,000
Taxicab Permits Revenues
FY01-02 FY02-03 FY03-04 FY03-04 FY04-05 Actual Actual Budget Estimate Proposed $3,480 $3,390 $3,120 $3,120 $3,120
Fleet Management (Fleet Management Fund)
Fleet Management Division
Training and Employee Development Caterpillar Equipment Diesel Mechanic Training (8 people)
Inside the Numbers
1,000 units in fleet Over 59,000 Over 37,800 jobs completed
Police Unites Repair History
Over 450 Units in service Over 3,600,000 miles driven annually Average MPG 10.0 Estimated repair cost for 2004 is over $560,000
J. Health Department funding and operations.
Dr. Hector Gonzalez, Health Director, gave the following presentation:
Public Health Structure
Administration: Public Health Preparedness & Epidemiology Public Health Education & Promotion Environmental Health Services Public Health Nutrition Services Budget & Grants Management Laboratory Services Maternal & Child Health Services Preventive Health Services
Where our funds come from: FY05 Revenues
TDH Grants 58% City General Fund 26% Services Fees 8% FDH/Clinic Fees 5% Other Government 2% Inkind (LISD) 1%
Where our funds go to : FY05 Projections
Wic 29% Adm/Maint/Other 13% HIV/AIDS Program 8% Maternity Clinic 8% Environmental Health 6% Animal Control 6% TB Control 5% Education & Outreach 5% Epidemiology – Bio. T 4% Immunization Program 4% Lab/Pharmacy 3% Primary Care 2% Clinic Support 2% Ambulance 2% Vital Records 2% Abstinence Project 2% Dental Clinic 1%
Where our City General Funds go:
26% Administrative/Maintenance/Other 15% Animal Control 14 % Environmental Health 8% Laboratory Pharmacy 7% Clinic Support 5% Ambulance Collections 5% Immunization Clinic 5% Vital Records 3% TB Control 2% Dental Clinic 2% Maternity 1% Primary Care 0% Abstinence Project 0% WIC Program 0% HIV/AIDS Program 0% Epi/Bio-T
100% Total
Staff to Client Ratio FY03 FY04 Average Number of Clients per Day 1,321 1,464 Number of Staff 221 219 Ratio of Client per FTE 6 to 1 7 to 1
Services provided by programs
Actual Actual Estimates 2001-02 2002-03 2003-04
Immunizations: Individuals immunized 30,825 29,253 30,943 Immunizations Administered 76,448 74,271 78,509
Environmental: Food Establishments Inspected 1,514 1,623 1,740 Food Handlers trained 8,089 7,664 3,819
Animal control: Response to calls: 17,693 14,421 14,749 Rabies Vacunas/No. pets 4,670 4,082 5,298
Buena Vida: Health risk Profiles/# of clients 3,146 2,609 2,745 Screenings 8,165 6,100 6,258
TB Eliminations and Binational Number of Cases 105 72 72 Persons on DOT/DOPT & Prevention 662 529 535
Epidemiology Reportable Diseases investigated N/A 895 895
WIC: Number of participants 22,605 22,917 23,234 Visits 271,760 273,804 278,808
HIV Number of Clients 3,379 2,016 3,285 Encounters/Visits 8,188 5,382 7,275
M& CH Maternity/Family Planning/Well child 1,842 1,826 1,894 Visits 10,589 11,191 11,631
La Familia: Number of Clients 307 639 630 Number of visits 2,954 2,706 2,700
Laboratory: Tests performed 86,687 134,062 134,741 Pharmacy prescriptions issued 18,662 17,703 18,000 Clients Receiving prescriptions 13,321 13,046 13,150
CHIP New Enrollment 34,773 3,759 2,197 Re-enrollments 377 5,084 5,504
Dental Services: Number of clients 951 226 230 Number of visits 9,809 4,079 4,080
Billing/Registration: New clients registries 8,689 7,216 7,300 Return clients 37,980 37,615 37,700
Emerging Public Health Concerns
BioTerrorism
Environmental health Hazards Food Sanitation Infectious diseases Vector-borne diseases (West Nile, Dengue) Aging Population – Chronic Diseases
Core Public Health Concerns
Immunization Animal control Environmental/Food Services Disease Control Vital Statistics Epidemiology TB Binational Programs HIV Prevention & Awareness Chronic Disease Well-child & Dental Maternity
Funding Reductions
FY03-04 State 8-60.7% All programs City 10% Dental & Buena Vida
Operating Costs
FY01 FY02 FY03 FY04 FY05 TOB 9.2 9.6 9.7 10.7 10.7 General 2.51 2.69 2.41 2.53 2.8
Centralized purchasing (office & medical) = 50% savings Expanded auditorium with state of the art satellite broadcasts All staff are cross-trained Relocate to more affordable warehouse Build Nutrition Center with grant funds Seek new and alternate funding Relocating staff to maximize space and improve patient flow
K. Convention & Visitors Bureau Department funding and operations, including and Hotel Occupancy Tax Fund.
Nick Reyna, Convention & Visitors Bureau Director, gave the following presentation:
Operating Budget FY2004/2005 Laredo Convention & Visitors Bureau
Mission Statement Enhance the Laredo area economy by |